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CBSE Direct Admission Case Process and Essential Documents Required Regarding Permission for Admission in Class X and XII

CBSE DIRECT ADMISSION CASE PROCESS AND ESSENTIAL DOCUMENTS REQUIRED REGARDING PERMISSION FOR ADMISSION IN CLASS X AND XII

Kind Attention!!!
Regarding Permission for Admission in Class X and Class XII
IMPORTANT: IT IS MANDATORY TO MENTION THE ATTENDANCE ON THE TC (NO. OF WORKING DAYS & NO. OF DAYS ATTENDED BY THE STUDENT, WHICH SHOULD NOT BE LESS THAN 75%).

Kindly send all the documents as per the list of documents mentioned below in a single PDF file only.

Dear Principal,

In reference to the permission for Direct Admission, you are requested to send the following mandatory duly attested documents in a single PDF format OR candidate-wise. The sequence of the documents should be as per the list given below ONLY.

Essential Documents Required for Direct Admission

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DOCUMENT DETAILS / REQUIREMENT
Document 1 Covering letter / Recommendation from School.
Document 2 Duly attested copy of Proforma for Forwarding Direct Admission Cases of Class X/XII.

The column for the reason for seeking admission in Class X/XII in the proforma should be according to the reason mentioned by the parent in his/her application.
Document 3 Duly attested copy of request of the parent on plain paper. Affidavit is not required.
Document 4 Duly attested copy of complete pages of Admission Form.

Date of Admission must be clearly mentioned and the date of admission should be after the date of issue of TC/SLC.
Document 5 Duly attested copy of Admission Withdrawal Register.
Document 6 Duly attested copy of Registration Card / Registration Number of CBSE of Class IX/XI.
Document 7 Duly attested copy of LOC portion of Class IX/XI.
Document 8 Duly attested copy of PASSED Report Card of Class IX/XI issued by the previous school.

Please ensure that the candidate had secured 33% marks in each subject and there should not be E grade in any subject.
Document 9 Duly attested copy of Transfer Certificate issued by previous School in proper format.

Important: TC/SLC available on MIS portal shall NOT be accepted. Please check attendance in TC/SLC and confirm from the previous school. The TC/SLC must contain the columns:
  • Number of Working Days
  • Number of Working Days Attended by the Student(s)
The attendance should NOT be less than 75% in Class IX/XI. The previous school should also have uploaded the TC on its School Website.
Document 10 Countersigned TC (Transfer Certificate) / SLC (School Leaving Certificate) in case the candidate has transferred from another Board.
Document 11 Documentary proof for seeking admission in Class X/XII, such as:
  • Copy of Transfer Orders of Parent
  • Shifting of Residence — Old & New
  • Justification & Undertaking from Parents in case of Long Distance
Please refer to the applicable CBSE guidelines wherein the prescribed categories are defined.
Document 12 Processing Charges:
  • Rs. 1,000/- per candidate in case(s) of Transfer of Parent(s)
  • Rs. 5,000/- per candidate in case(s) of other reasons
The processing charges are to be sent after approval of the case(s).
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PDF Submission Requirements
  • All documents should be attested by the Principal of the admitting/new school.
  • All documents should be scanned into a single PDF file only.
  • PDF file size should be less than 12 MB.
  • Orientation of the documents should be PORTRAIT only.
  • Documents must be arranged in the prescribed sequence.

Important Instructions Regarding Processing Charges

  1. The Processing Charges may be submitted in the form of Demand Draft in favour of “Secretary, CBSE” payable at Panchkula.
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  2. Since permission cases are dealt with by the Examination Branch only, requests for Permission to Admission in Class X and XII should be sent on the Examination Branch Email IDs only:
    For Class X: ropkl.exam10@cbseshiksha.in
    For Class XII: ropkl.exam12@cbseshiksha.in
  3. Please send your queries/requests on the E-HARKARA Portal of the Regional Office Gurugram, which is a dedicated digital platform for receipt and action on requests of affiliated schools.
    4. ```

Regional Office Contact Details

Unit / Section Email
General Query / IT Related Query rogurugram@cbse.gov.in
Examination Related Matter roggm_exam@cbseshiksha.in
Accounts Related Query rogurugram.accounts@cbseshiksha.in

Contact Numbers

General Query 0124-2973657
Examination Related Matter 0124-2973658
PS to Regional Officer 0124-2973659
VERY IMPORTANT:
  1. In no case should the cases for Permission for Admission in Class X and XII be sent together. Please send separate cases for Class X and Class XII to the respective email IDs.
  2. The request must be communicated from the school's cbseshiksha Email ID only. Requests sent from any other email ID shall not be considered.

Special Documents Required According to the Reason for Admission

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No. Case / Reason Required Documents
1 Transfer of Parent Transfer Order of the parent is required.
2 Shifting of Family New and old residence proof is required.
3 Shifting to Hostel
  • Statement/Declaration of the parent(s) on shifting to hostel on plain paper.
  • Certificate from admitting school confirming that the hostel has been existing for the specified number of years.
  • Hostel fee payment receipts issued by the admitting school.
  • Proof of hostel fee transaction.
  • Bank statement showing debit from parent's account and credit to school's account.
4 Shifting from Hostel
  • Statement/Declaration of parent(s) on shifting from hostel on plain paper.
  • Fee payment receipts of hostel issued by previous school.
  • Genuine reason for shifting from hostel.
  • Documentary evidence supporting the reason.
5 Re-admission due to Fail / Not Appeared / Improvement / Compartment Admit Card & Online Result are required.
6 Better Education
  • Result of the last 05 years of the previous school.
  • Result of the last 05 years of the new school.
  • Qualification of teachers teaching Class X/XII.
  • Teaching experience of teachers teaching the subjects opted by the students.
7 Long Distance Justification and undertaking on plain paper from the parent mentioning the distance of both the old and new school from the place of residence.
8 Medical Ground Medical Certificate from a Government Hospital is required.
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Final Submission Reminder

Please combine all the documents and send them in a single PDF format file (less than 12 MB) as per the prescribed email IDs. Ensure that the documents are arranged in the required sequence and are duly attested.

Download Important Documents

Note: The above information is based on the CBSE instructions and documents reproduced in this post. Schools should verify the latest CBSE instructions, applicable deadlines, email IDs and procedures before submitting a permission case.

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